A last-minute cancellation costs a dental practice $200–500 in production — and most empty slots stay empty. GapFill texts the patients who already asked to come in sooner. First YES fills the chair, usually in minutes.
No app for patients. No PMS integration project. Live the same afternoon.
The entire patient experience. Nothing to download.
How it works
GapFill keeps a "wants-sooner" list: patients who already have an appointment and asked to be seen earlier. When a slot opens, it does the rest.
Your front desk types the time into one field. That's the whole job.
The three who gain the most — and whose visit actually fits the gap.
Everyone else is told it's taken. No pile-ups, no phone tag.
A YES is a hold, not a booking — your desk stays in charge, so double-booking is impossible.
Built for healthcare
GapFill was designed around the rules of texting patients — not retrofitted to them.
Pricing
Recover five of a typical month's fifteen cancellations at a $220 average and GapFill returns about 4× its cost. Your dashboard shows "recovered this month" live — you'll know if we're worth it by week two.
We're onboarding a small group of pilot practices now — 90 days free, full support, set up the same afternoon. Tell us about your practice and we'll call you back the same day.
Join the pilot